Your company's knowledge, organized, shared and recognized.
Paperless onboarding documents, centralized corporate repository and a gamified system that turns institutional knowledge into competitive advantage. All in a single module integrated with MyDNA's HRIS.
Top Contributors This Month
🏆 Public rankingSofía Ramírez
142 pts · 38 likes · 210 views
Carlos Ibáñez
98 pts · 24 likes · 156 views
Laura Vega
81 pts · 19 likes · 134 views
📚 Recent knowledge
"Onboarding Guide for Leaders" — 8 tags · +13 pts
The real problem
Your company's knowledge disappears every time someone leaves
Critical processes live in people's heads. Important documents are scattered across emails, local folders and personal drives. When someone resigns, that knowledge is gone. And new employees spend weeks searching for information nobody knows where to find.
MyDNA centralizes documents and knowledge in a single platform, makes them accessible to those who need them and gamifies their creation so that sharing is recognized, not ignored.
4 breaking points
documents in email, manual spreadsheets, hard-to-find policies, and knowledge that leaves with people
The problem shows up before an audit: in onboarding, repeated questions, and HR rework.
How it works
From scattered documents to collective knowledge
01
Organize and centralize
HR uploads common documents (for everyone) and individual documents (per employee), creates folders and establishes the repository structure. New employees arrive to an already organized platform.
02
Manage onboarding paperlessly
Create onboarding templates with required documents, assign them to groups of new hires and track in real time who has submitted what.
03
Activate collective knowledge
HR and employees upload knowledge with tags. The system scores, ranks and publicly recognizes top contributors. Institutional knowledge stops being invisible.
Document Repository
Corporate and individual documents — always where they need to be
A repository segmented by access type. Common documents (policies, regulations, announcements) are available to the entire team. Individual documents (contracts, appraisals, pay stubs) are only visible to the relevant employee and HR.
Common Documents
Visible to all employees. Folders organized by HR.
Individual Documents
Per specific employee. Accessible only by the employee and HR.
Flexible upload
Upload common or individual documents in a single flow. Assign the employee at upload time.
Custom folders
HR creates the folder structure that best fits the company's workflow.
Document repository
Platform screenshot
Onboarding Documents
Platform screenshot
Onboarding Documents
30 standard document types. Reusable templates. Per-employee tracking.
Create an onboarding template by selecting required documents from a list of 30 standard types — or add custom documents. Assign it to a group of new hires and track submission status in real time.
You can also:
- → Edit the name and required documents of an existing template
- → View the submission status of each employee in the template
- → Delete templates that are no longer in use
From paper to status control
Less manual chasing. More visibility for HR.
Document management stops depending on emails, local folders, and spreadsheets. HR works with templates, per-employee status, and a repository that also captures team knowledge.
Before
- ×Manual follow-ups by email
- ×Spreadsheets to know who submitted each document
- ×Custom documents outside the flow
- ×Repeated questions about policies and processes
With MyDNA
- ✓Reusable templates by employee group
- ✓Document status visible per person
- ✓Standard and custom documents in the same flow
- ✓Searchable knowledge base with tags and rankings
Knowledge Management
The knowledge your team creates, accessible and rewarded
A collaborative repository where HR and employees share guides, processes, tutorials and best practices. Organized into topic folders, searchable by tags and gamified with points so that sharing earns real recognition.
Uploading knowledge = 5 points
Every new piece of content an employee uploads adds points to their ranking.
Each tag = 1 additional point
Minimum 5 tags, maximum 10 per knowledge item. Improves discoverability and earns points.
Organized in topic folders
Knowledge is organized into folders created by HR. Easy to navigate.
HR and employees can contribute
It's not just a top-down repository. The team builds collective knowledge together.
Knowledge repository
Platform screenshot
Knowledge Ranking
Making visible who knows and shares — the best incentive to keep doing it
The ranking is public for HR and all employees. It recognizes knowledge contributions with real data: points, likes and views. Four simultaneous ranking types.
By knowledge item
Detect which content truly helps the team.
- ✓Knowledge items with the most views
- ✓Knowledge items with the most likes
By employee
Recognize the people who share and generate impact.
- ✓Employees with the highest number of points
- ✓Employees with the most likes
- ✓Employees with the most views
- ✓Button to see the knowledge each employee uploaded
30+
Standard onboarding document types
4
Modules in one integrated system
5 pts
For every piece of knowledge shared
100%
Role- and employee-based access control
Who it's for
Built for those who create, manage and share knowledge in the company
Pain: Scattered onboarding documents, inconsistent processes across new hires and institutional knowledge that lives only in people's heads.
Solution: A single system for documents, onboarding and knowledge — with status tracking and automatic recognition of top contributors.
Pain: Every department manages its documents differently. Impossible to audit, update or scale the process.
Solution: Centralized repository with tiered access, reusable templates and full visibility of document status per employee.
Pain: Doesn't know where to find information, policies or processes. Asks the same question multiple times and nobody knows where it's stored.
Solution: Direct access to documents relevant to their role, and a space where their own knowledge is recognized and valued.
Pain: Their team's knowledge isn't documented. When someone leaves, they take everything they knew with them.
Solution: An active repository where the team builds and shares guides, with gamification that makes sharing worthwhile.
FAQ
Frequently asked questions about document and knowledge management
What types of documents can be managed in MyDNA?+
Two categories: Common Documents (visible to all employees, such as policies, regulations and announcements) and Individual Documents (per specific employee, such as contracts and pay stubs). HR can create folders within each category and upload documents directly.
How do Onboarding Documents work?+
HR creates an onboarding template by selecting required documents from a list of 30 standard types (plus custom ones). Then assigns the template to a group of new hires and tracks the status of each one: which documents they submitted, which are missing and which are pending review.
What is the gamified knowledge system and how does it work?+
It's a collaborative repository where HR and employees share institutional content. Uploading a knowledge item earns 5 points, and each tag added is worth 1 additional point (minimum 5, maximum 10 tags). The system generates public rankings by points, likes and views, driving active participation.
Who can see the Knowledge Ranking?+
The ranking is visible to both HR and all employees. It shows the knowledge items with the most views and likes, and the employees with the most points, likes and views. Each employee can also see what knowledge items every person in the ranking has uploaded.
Can an employee upload documents to the knowledge repository?+
Yes. Both HR and employees can upload new knowledge to the repository. The process requires adding at least 5 tags to ensure the content is searchable and categorizable. HR can create topic folders and control the structure of the repository.
Can I require custom documents beyond the 30 standard types?+
Yes. HR can create templates with standard documents and add custom documents by country, role, area, or internal policy. This adapts onboarding by group without losing status control.
How does HR track received documents?+
HR sees the employees associated with each template and the status of required documents. This shows what was submitted, what is missing, and what needs review without external spreadsheets.
Which rankings are visible to employees?+
The public ranking shows rankings by knowledge item (most views and most likes) and by employee (most points, most likes, most views, and a button to see the knowledge each person uploaded).
Get started today
Your company's knowledge is too valuable to keep disappearing. Centralize it, share it and recognize it.
Schedule a demo and see how MyDNA manages onboarding documents, centralizes the corporate repository and gamifies your company's institutional knowledge.