Your HR team is stuck in day-to-day operations — with little time left to decide.
MyDNA Administrative centralizes employee records, payroll, assets, vacation, and timekeeping in a single platform — so your HR team stops firefighting and starts adding strategic value.
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The problem
Administrative HR management is both the most urgent and the most error-prone process in your team.
Your HR team spends most of its time resolving operational urgencies instead of working on what actually matters. This is what most HR departments in LATAM face today.
Scattered records, inevitable errors
Employee data lives in Excel spreadsheets that no one updates the same way. Duplicates, outdated info, and no single owner — until something breaks.
Monthly payroll: days of lost work
Every payroll closing is a chaos of spreadsheets, versions, and last-minute corrections. Your team spends weeks on a task that should take hours.
Assets without control = money lost
You don't know which employee has which device, or what happened to the assets of the employee who left last month. The inventory exists only on paper.
Timekeeping: a blind spot
You have no real visibility into time records. When an audit or dispute arises, you can't prove compliance with concrete data.
There's a better way. And it's available for your company today →
Centralize critical people operations. Close the month knowing everything is in one place.
MyDNA Administrative connects all HR operational workflows in a single platform — from onboarding a new employee to closing the monthly payroll — eliminating spreadsheets, data silos, and manual errors.
Four workflows that eliminate operational chaos in HR.
Set up your company and onboard
Define your company's institutional data — logo, revenue, location, and networks — and register employees individually or bulk-upload hundreds of records in minutes using a standard CSV template. One complete profile per person.
Close payroll without external spreadsheets
Download the payroll template by country, upload salary data, and the platform cross-references it automatically. Validate, edit, and close the monthly report with a consolidated dashboard.
Manage assets and approve requests
Assign corporate assets to employees, manage returns, and approve vacation requests from a centralized panel. Every action is logged with a complete audit trail.
Audit timekeeping in real time
Monitor clock-in and clock-out records for all employees. Export timekeeping reports for audits and compliance with a single click — no manual data merging required.
The foundation of your operation: company, employees, and roles in one place.
Configure your company's institutional data — logo, name, description, revenue, location, headcount, products, and social networks — and manage each employee with a complete profile. Individual registration requires name, email, country, position, hierarchy level, department, and sub-department. Bulk CSV upload lets you load hundreds of employees in minutes.
- ✓My Company: logo, description, revenue, location, and social networks
- ✓Individual registration: position, department, hierarchy level, country, sub-department
- ✓Optional fields: fixed salary, variable salary, market salary, and English level
- ✓Bulk upload via CSV with the platform's standard template
- ✓Unified profile: assets, timekeeping, vacation, and role in one view
Job Description Library: your organization's role catalog.
Create and manage all job descriptions for your company with search by name. Each role includes a structured full description: what they do, main activities, technical profile, required experience and education, personal profile, relationship level, and required language. A single source of truth for hiring, evaluation, and development.
- ✓Job list with search by name
- ✓Structured description: what the role does and main activities
- ✓Technical profile, required experience and education
- ✓Personal profile, relationship level, and required language
- ✓Available for leaders and HRBPs to consult without friction
Payroll Report
Consolidated salary dashboard by country, department, and period
Monthly payroll closing — no external spreadsheets.
Download the country-localized payroll template, upload salary data, and close the monthly report with individual validation for each record. The result is a consolidated salary dashboard by country and period. No parallel versions, no last-minute emails, no data merge errors. Filter by country, month, and status.
- ✓Payroll template adapted to each LATAM country
- ✓Salary data upload with individual validation per employee
- ✓Consolidated dashboard by country, department, and period
- ✓Filters by country, month, and status: closed or in progress
- ✓History of closed reports for audits
Asset Management
Full cycle: registration, assignment, return, and movement history
Every asset knows who it belongs to — and so do you.
Track the full lifecycle of corporate assets: laptops, phones, cards, vehicles, and more. Register assets by category, assign them to employees, manage returns, and keep the complete history of every movement. When offboarding an employee, the system shows all assets pending return. Employees view their assigned assets from the personal portal — read-only.
- ✓Summary cards: total assets, available, and in use
- ✓Main table: name, serial number, status, and assigned employee
- ✓Guided assignment and return with permanent record
- ✓Recent Movements history: assignments and returns
- ✓Employee views assigned assets from personal portal (read-only)
Time Tracking
Real-time timekeeping: clock-ins, clock-outs, breaks, and CSV export
Timekeeping control that holds up to an audit.
Monitor clock-in, clock-out, and break records for all employees in real time. Filter by date, status, and employee. Employees register and edit their own timekeeping from the personal portal — with a mandatory justification field for any change. HR has full visibility and can export to CSV with one click.
- ✓Indicators: total employees, complete records, and in-progress records
- ✓Table per employee: first clock-in, last clock-out, total hours, and status
- ✓Detail modal: day summary and full list of registered intervals
- ✓Employee registers and edits timekeeping with mandatory justification
- ✓CSV export for audits and labor compliance
Expense Reimbursement
Digital workflow: request, chain approval, history, and export
Expense Reimbursement: from paper receipt to digital approval workflow.
Employees submit a reimbursement request directly from the platform: expense type, date, amount, description, and attached receipt. The request enters a configurable approval workflow — line manager and/or HR / Finance — with automatic notifications at each stage. HR has full visibility of every request's status and can export the consolidated report for accounting or payroll.
- ✓Employee request: expense type, date, amount, description, and receipt attachment
- ✓Chain approval workflow: line manager → HR / Finance
- ✓Automatic notifications to each approver at every stage
- ✓Tracking statuses: pending, approved, rejected with comments
- ✓Full history per employee with filters by period and expense type
- ✓Consolidated export for accounting or payroll integration
More modules
Three more modules that complete the administrative ecosystem.
Vacation Management
Centralized panel to approve, reject, and comment on vacation requests. Filter by employee, status (pending, approved, rejected), and date. Employees self-manage their requests and view history from their personal profile — no emails or WhatsApp required.
Corporate Calendar
Calendar view by country and year with local public holidays pre-loaded. Manage the specific holidays for each country where your company operates — without entering each date manually.
My Company
Configure your organization's institutional data: logo, description, annual revenue, location, headcount, products, and social networks. A single organizational source of truth accessible across the entire platform.
Less admin work.
More control.
employees managed on the platform
reduction in time spent on operational HR tasks
with local payroll templates and holiday calendars
integrated in one platform — no external spreadsheets
Built for teams that want operational control without growing headcount.
This isn't a records system. It's the platform that gives your HR team back the time to do what actually matters.
Before: Manages employee records, assets, and payroll in separate spreadsheets that no one updates the same way.
With MyDNA: Has a complete, up-to-date view of all HR operations in a single panel, with a full history of every action.
Before: Spends 60% of time on admin tasks: updating lists, approving requests via email, and preparing manual reports.
With MyDNA: Automates routine operations and reclaims time for strategic work: leadership support, retention, and development.
Before: Requests vacation via WhatsApp or email, doesn't know which assets are assigned, and can't review their own time records.
With MyDNA: Self-manages vacation requests, views assigned assets, and edits time records from their personal portal.
FAQ
What people ask before signing up.
Can we import our existing employee database?
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Yes. MyDNA supports bulk employee upload via CSV using a standard template provided by the platform. You can also register employees individually with all fields: position, department, hierarchy level, country, sub-department, English level, and role experience. Migration is supported by our implementation team.
Does MyDNA's payroll module replace our current payroll system?
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It doesn't replace your payroll processing system — it complements it. MyDNA Payroll Report lets the HR team upload, validate, and close the monthly report by country, generating a consolidated salary dashboard. Templates are adapted to the labor regulations of each LATAM country.
What happens to asset records when an employee leaves?
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When offboarding an employee, the system shows all assigned assets and guides you through the return process. The full history of assignments and returns is permanently recorded in the 'Recent Movements' section for audit purposes.
Can employees view and edit their own time records?
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Yes. Employees can clock in and out, view their timekeeping history, and edit records for the current day — with a mandatory justification field. HR has full visibility and can export to CSV for audits and labor compliance.
Is the Job Description Library editable by any HR team member?
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The HR team can create and manage job descriptions with structured fields: role description, main activities, technical profile, required education, personal profile, relationship level, and language. Leaders and HRBPs can consult them without needing edit access.
Does it work across multiple countries with different labor laws?
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Yes. MyDNA operates in 10 LATAM countries with country-specific payroll templates and public holiday calendars. You can manage employees from multiple countries in the same panel, with filters by country, department, and period.
How does the expense reimbursement approval workflow work?
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The employee submits a request with expense type, date, amount, description, and attached receipt. The request goes through a configurable approval chain: immediate supervisor and/or HR / Finance. Each approver receives an automatic notification and can approve, reject, or comment directly from the platform. HR sees the status of all requests and can export the consolidated report for accounting or payroll.
How long does implementation take?
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Between 2 and 4 weeks with full specialist support. The first modules — employee records and assets — are typically live within the first week. No internal technical team required for implementation.
Have more questions? Contact us →
Free demo
See in 30 minutes how your HR team can reclaim hours of operational work every week.
We show real data from companies like yours — not generic slide decks. In 30 minutes you'll know how much time your team spends on manual admin and what you'd do differently with MyDNA Administrative.